Organisation settings¶
Your organisation profile stores the billing information used on invoices — your company name, billing address, and VAT number.
Accessing organisation settings¶
- Open MatStream Manage
- Go to your workspace card
- Click the pencil icon next to the organisation name
Fields¶
| Field | Purpose |
|---|---|
| Name | Your trading name — shown on invoices |
| Legal name | Your registered legal name, if different from trading name |
| Billing email | Where invoices and payment notifications are sent |
| Billing address | Printed on invoices |
| VAT number | Your EU VAT number — used to determine the VAT rate |
| Currency | Invoice currency (EUR by default) |
VAT number validation¶
When you enter a VAT number, MatStream validates it against the EU VIES database. If the number is valid and your country is not the Netherlands, reverse charge (0% VAT) is applied to all future invoices.
Note
VAT numbers can be revoked by tax authorities. MatStream re-validates your VAT number periodically. If your number becomes invalid, normal VAT rates will apply until you update it.
Changing your billing email¶
Update the Billing email field in your organisation settings. Future invoices and payment notifications will be sent to the new address.
Tip
Use a shared mailbox (e.g. billing@yourcompany.com) rather than a personal address so invoices are accessible to your finance team even when individuals change roles.